¶ Introduction
The Deposit Entry screen allows you to create transactions to collect receivable invoices.
Navigation: Accounting/ Deposit-Payment / Deposit Entry
¶ Create Deposit By Searching Invoice
- In Invoice Search section:
- Customer: click on the search icon to select customer.
- Invoice No.: click on the search icon to select an existing invoice no.
- Invoice type: open the dropdown to select type. The OPEN option means outstanding invoices that have not been settled by vendor.
- Click Search to see the invoices.
- In Check Information:
- Post date: click on this field to select. The default setting is current date.
- Bank: click on this field to select.
- Currency: dependent on the bank you selected.
- Level: open the dropdown to select. You can see deposit level per setups from the Role management screen.
- Remark & Description: enter if needed.
- In the invoice table, check RCV column to settle all balance amount. You can also input manually at Received Amount.
- You can settle Receivable & Payable Invoice in Deposit, but the received amount must be equal or greater than 0
- Click Save to create deposit. Slip No. is generated. Check No. can be blank.
¶ Create Deposit By Adding G/L code
- In Invoice Search & Check Information:
- Customer: click on the search icon to select customer.
- Bank: click on this field to select.
- Currency: dependent on the bank you selected.
- Post date: click on this field to select. The default setting is current date.
- Level: open the dropdown to select. You can see deposit level per setups from the Role management screen.
- In invoice table:
- Click +Add Row button
- Select G/L code
- Enter deposit amount in Received amount column.
- Click Save to create Deposit.
- Deposit information can be revised in this status
¶ Clear Deposit
- Check No. is required
- Click Deposit checkbox
- Update deposit date. The default setting is as same as post date.
- Click save to finish
- Can not edit or delete data in cleared deposit
- As your role, user can “Unclear Deposit” in Accounting - Bank - Bank Batch Processing.
¶ Void Deposit
- In Check Information:
- Click on the Void checkbox
- Enter Void date. The default setting is the same as Post date. Void date must be equal or greater than Post date.
- Note. You cannot void a
cleared deposit.
