¶ Introduction
This screen allows you to manage Billing codes used in Freight/Charge and Invoices.
Navigation
Screenshot
- PFMC: Select Whether Or Not To Apply Performance report
- Tax: to define a default tax rate that will be applied to charge. When you create an invoice, the tax field is auto-filled
- Revenue/Cost/Debit/Credit: to define GL codes for each account, where the charge will be logged.
If using the one G/L code for Debit/Credit, please contact CARIS support to change the setup
- Department: decide which department(s) you would like to apply charge code. The freight will not appear in the transport mode unless it is checked here.
- Group: Sets The Charge Code Group
- Default: to declare if the freight will be used as default option when user click on default button in Shipment and Master B/L.
¶ Main features
¶ 1. Search form
You can search charge code by code, name, GL code and description.
¶ 2. Actions
- Add row: click Add row to add a new item, click Save to confirm added data.
- Update: Double click in grid to edit existing item, then Save to confirm the update.
- Delete: Hover your mouse to the No. column. A trashcan icon will appear. Click on the icon to delete. Note: you can only delete unsaved rows.
- Check history: click on the History button to show edit, or creation history in a popup.
¶ 3. Define the VAT account
How to define the VAT account on Charge Code
- Add G/L Code for TAX account: MASTER DATA → Accounting → G/L Code
- TAX accounts for General/Administration
- Add VAT Charge Code from Charge Code screen
- Set TAX’s Y/N to “Y” and Input VAT % (+), (-)
- Check [check box] of “A/R, A/P, and “GA.” Item.
- Set “Group” to “VAT” value.
- Click [Save] Button.
- TAX accounts for Operation
- Add VAT Charge Code from Charge Code screen
- Set TAX’s Y/N to “Y” and Input VAT % (+), (-)
- Check [check box] of “A/R, A/P, and “Department.” Item. Do not check “GA.” Item.
- Set “Group” to “VAT” value.
- Click [Save] Button.
Apply TAX code during Creation of A/R, A/P invoice
- VAT account definition for Charge Code
- Select a “Charge Code” from Charge Code screen.
- Set TAX’s Y/N to “Y” and % to TAX ratio
- Click [Save] button
- Apply TAX code in A/R, A/P invoice
- Select a “Charge Code” from A/R, A/P Invoice screen.
- Check if the VAT item properly set.
- Click “Tax Cal” button to generate the TAX account automatically.
- Click [Save] Button to save the invoice.
¶ 4. Define the withholding - WHT account
How to define the withholding - WHT account on Charge Code
- Add G/L Code for WHT account: MASTER DATA → Accounting → G/L Code
- WHT accounts for General/Administration
- Add WHT Charge Code from Charge Code screen
- Set TAX’s Y/N to “Y” and Input VAT % (-)
- Check [check box] of “A/R, A/P, and “GA.” Item.
- Set “Group” to “WITHHOLDING” value.
- Click [Save] Button.
- WHT accounts for Operation
- Add WHT Charge Code from Charge Code screen
- Set TAX’s Y/N to “Y” and Input VAT % (-)
- Check [check box] of “A/R, A/P, and “Department.” Item. Do not check “GA.” Item.
- Set “Group” to “WITHHOLDING” value.
- Click [Save] Button.
Apply WHT code during Creation of A/R, A/P invoice
- Select a “Charge Code” from A/R, A/P Invoice screen.
- Input WHT % (+), (-)
- Click “Tax Cal” button to generate the WHT account automatically.
- Click [Save] Button to save the invoice.